Undergraduate Research Office

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Submission Guidelines for the 2017 Denman Forum

Abstract Deadline: EXTENDED to Thursday, February 2, 2017 at 5:00 pm. After this time, NO changes or revisions can be made to submitted abstracts.

Denman Forum Abstract Formatting Guidelines:
Consult with your faculty research advisor before submitting an abstract and follow your advisor’s suggestions for writing the abstract.  Advisor approval of the abstract is required to participate in the Forum. Be sure to thoroughly edit your abstract before submitting. You will not have an opportunity to revise the abstract once it is submitted.

1.    The project title should be no more than 20 words (shorter is better). Please capitalize the first word of your title: all other words (aside from scientific names) should be lower case.

2.    The abstract should be written as a single paragraph, between 150-300 words and cover the following topics (do not use these as headings or sections in the abstract body):

a.     Research question or project goal
b.     Project background or context
c.     Methodology or process
d.     Results or major outcomes
e.     Conclusions about the broader implications/significance of your work

3.    Do not list your project title, advisor name, or co-authors in the abstract body (However, you should include these on your presentation [poster or oral]).

4.    The content and style of your abstract should fit the typical format of your field, but technical jargon should be avoided when possible. Unless it is the standard in your field, do not include citations in the abstract.

5.    Standards of scholarly integrity apply to all submitted abstracts and presentations.

Denman Forum Abstract Submission Guidelines:

1. Review the research categories from the drop-down menu in Step 3 of abstract submission (Project Info).  Select the category that best fits your work.  Remember, you will be judged with other projects within this category. If you are unsure as to which category is most appropriate for your work, review the subcategories (see #2 below) and discuss with your advisor.

2. Once you select a category, you will be asked to choose a subcategory and three keywords to describe your research. Choose a subcategory from the list provided (if available, choose the department in which your research advisor works), and then provide 3 specific keywords about your research project. You are asked to provide keywords to enable us to match student projects with reviewers in a similar field whenever possible.

3. Be sure that your project advisor’s personal information is accurate before submitting the abstract. Check that his/her name is spelled correctly, using proper capitalization, and written without abbreviations. Do not include "Dr." or any other professional titles in your advisor's name. Only list your advisor’s name.#@osu.edu email address, do NOT list any @osumc.edu or other email addresses, unless your advisor is not an OSU faculty member. Be very careful that your advisor’s email address is entered correctly—if his/her email address is incorrect, your advisor will not receive the approval request

4. You will receive an email confirmation upon receipt of your abstract.  If you do not receive an email confirmation, please contact denmanforum@osu.edu immediately.

Denman Forum Abstract Approval Guidelines:

1. All abstracts must be approved by the student’s research advisor AND Denman Forum Faculty Advisory Committee.  Your advisor must approve your abstract by February 7, 2017. 

Students will receive an email notification when your advisor has initially approved the abstract. If you do not receive this email by February 7, 2017, check with your advisor and denmanforum@osu.edu regarding the status of your abstract.  Final acceptance notifications will be sent by February 20, 2017.

2.  Acceptance to present at the Denman Forum requires submission of a quality abstract.  Your abstract must include a clear and concise explanation of the context, purpose, methods, findings, and implications of the research. Abstracts that do not address all topics listed in the guidelines and/or are poorly written will not be accepted.

3.  All abstracts submitted to the Denman Forum must include a description of preliminary findings.  Submitted abstracts which lack preliminary findings will not be accepted. If you are in the process of collecting and/or analyzing data and will have findings/results by the 2017 Forum, this should be specified in the abstract. 

4.  By submitting an abstract, the student agrees to present his/her research project at the 2017 Denman Forum.  Students who withdraw without notifying the Denman Forum and those who are “no-shows” on the day of the Forum will be given lower priority at future Denman Forums.

Special Information about Group Projects:

1. In the case of group projects, a maximum of three co-presenters are allowed per project. Co-presenters are defined as undergraduate students who are presenting a poster/oral presentation together at the Forum. Students should not include graduate students, post-docs, and/or faculty mentors as co-presenters. Graduate students, post-docs, and faculty may be recognized on students’ posters, but not within the title, abstract body, or presenter section of online abstract submission.  

2. The abstract content for a group project must be submitted only once. Groups should designate only one student to be the first to submit the abstract content. This student should notify other group members when they submit the abstract so the other group members can attach themselves to the abstract. The other co-presenter(s) should then complete only the first page of information, until they reach the option to “attach to an existing abstract”.  They should select that option—a list of project titles will appear, and the student should select the correct abstract. An email confirmation will be sent if the student successfully attached themselves to the abstract. If you do not receive this email, contact denmanforum@osu.edu.