Undergraduate Research Office

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Please review the Submission Guidelines to the Denman Forum before submitting your abstract.

Submission Guidelines
Questions may be directed to denmanforum@osu.edu.

General Eligibility Information

1. The deadline for abstract submission is Thursday, February 5, 2015 at 5:00pm.

2. Current undergraduates of any rank and major are eligible to submit an abstract, but you must be in good standing with the University. Summer and Autumn Term 2014 graduates are eligible to submit an abstract for the 2015 Forum.   Students may be enrolled at any OSU campus. Students in a joint undergraduate/MS program will be considered as undergraduates during their first four years. 

3. Students can only submit one individually-authored abstract to the Denman Forum. Students can submit an individually-authored abstract and be part of a group project, or be part of multiple group projects.

4. A project presented at a previous Denman is allowed only if there are substantial new results to report.

5. Group projects are limited to a maximum of 3 student presenters.

6. Research conducted at another university (for example, a summer REU project) can be submitted to the Denman Forum.

7. The Denman Forum is selective and limited to about 550 projects in the entire forum.  When the number of acceptable abstracts exceeds the limit of 550, priority of acceptance will be given to:

a. Students of any rank who are completing a thesis to graduate with Research Distinction
b. Graduating seniors
c. Students who have spent at least one summer or two semesters on their project.

8. Application to present at the Denman can be confirmed if required for an award, fellowship, OSU course, etc., but participation in the Denman Forum cannot be guaranteed.

9. Standards of scholarly integrity apply to all abstracts and presentations.

Writing and Formatting an Abstract

1. The abstract should be written in paragraph format and cover the following topics (but do not use these as headings or sections in the abstract body):

a.     Research question or project goal
b.     Project background or context
c.     Methodology or process
d.     Results or major outcome
e.     Conclusions about the broader implications of your work

2. The body of the abstract must be at least 150 words and no more than 300 words, in a single paragraph with no headings or citations. Do not list your project title, advisor name, or co-authors in the abstract body (you should include these on your poster, not in the abstract body).

3. Consult with your faculty research advisor before submitting an abstract and follow your advisor’s suggestions for writing the abstract.  Advisor approval of the abstract is required for participation in the Forum.

4. The abstract must specify preliminary findings unless you are in the process of collecting data and will have findings/results by the Forum on March 25; this should be specified in your abstract. Consult closely with your research advisor when writing the abstract. 

5. The project title should be no more than 20 words (shorter is better).

6. The content and style of your abstract should fit the typical format of your field, but technical jargon should be avoided when possible.

7. Resources on writing an abstract are available on the Denman website; you can also refer to approved abstracts from previous Denman Forums.  

Submitting an Abstract

1. Review the 11 judging categories and submit to the category that best fits your work.  Remember, you will be judged against other projects within this category. If you are unsure which category is most appropriate for your work or if your work is interdiscplinary, discuss with your research advisor and review the subcategories to help you determine the other types of projects you are likely to be judged against in each judging category and decide where your work best fits (see #2 below). Download a list of categories and subcategories here.

2. Once you choose a category, you will be asked to choose a subcategory and three keywords to describe your research. Choose a subcategory from the list provided (if available, choose the department in which your research advisor works), and then provide 3 specific keywords about your research project. While subcategories are a good guide for choosing a judging category, subcategories and keywords are used only for the purposes of matching students to judges with a similar academic background whenever possible. 

3. Be sure that all information on your project advisor is accurate before submitting the abstract. Check that his/her name is spelled correctly, using proper capitalization, and written without abbreviations. Do not include "Dr." or any other professional titles in your advisor's name. Be very careful that his/her name.#@osu.edu or other email address is correct--if these are incorrect, your advisor will not receive the email requesting approval of your abstract. 

4. You will be sent an email confirmation upon receipt of your abstract.  If you do not receive an email confirmation, please contact the Denman Forum Coordinator at (614) 688-8093 or e-mail denmanforum@osu.edu

5. Once your abstract is submitted, your faculty research advisor will receive an email requesting formal approval of your abstract.  Advisor approval is required for participation in the Forum. Students will receive an email notification when your advisor has initially approved the abstract. If you do not receive this email by February 9, 2015, check with your advisor and denmanforum@osu.edu regarding the status of the abstract.

6. Abstracts also must be approved by the Denman Faculty Advisory Committee.  Acceptance requires a clear and concise explanation of the context, purpose, methods, findings, and implications of your research, within the word limits specified above. Only those with approved abstracts will be invited to present a poster at the Denman Forum. Students will receive an email notification when their abstract is approved by the Denman FAC and accepted to the Forum.

7. By submitting an abstract and registration form, the student agrees to follow through and present the research project at the Forum.   Students who withdraw an approved project deprive other students of the opportunity to present.  Thus, students who withdraw without notifying the URO and those who are no-shows on the day of the Forum will be given lower priority at future Denman forums.

8. You are able to save your work and finish the abstract submission process at a later time.

Group Projects

a) In the case of group projects, a maximum of three co-presenters are allowed. Co-presenters are defined as undergraduate students who are presenting a poster together at the Forum. Students should not include graduate students, post-docs, and/or faculty mentors as co-presenters. Graduate students, post-docs, and faculty may be recognized on students’ posters, but not within the title, abstract body, or presenter section of registration.  

b) The abstract content for a group project must be submitted only once. Groups should designate only one student to be the first to submit the abstract content. This student should notify other group members when they submit the abstract so the other group members can attach themselves to the abstract. The other co-presenter(s) should then fill out only the first page of information, until they reach the option to “attach to an existing abstract”.  They should select that option-- a list of project titles will appear, and the student should select the correct abstract. You will receive an email confirmation that you have successfully attached to the chosen abstract. If you do not receive this email, contact denmanforum@osu.edu.